Office Manager

Michelle’s Role @ ME

Daily Tasks: Service Titan

• Daily jobs from Titan are billed.

• Make sure all invoiced for the correct hours and materials and expense PO are logged.

• Invoice and PO Batching

• WTN # requests from properties

• PO entries

AR / AP – Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data. Preparing bills receivable, invoices and bank deposits

• Open invoices – all day, every day no invoice should go past 60 days without any kind of contact, email or resolution

• Make check or online payments to all vendors, reimbursements, and payables.

• Data entry of all supply house slips into service Titan and QB.

• Credit card entries into QB and Service Titan if applicable to jobs only

• Quarterly sales Tax payments

• Monthly reconciliations

  • Bank statements

  • Credit card reconciliations

• Soft Reconciliation of checkbooks and all other accounts meaning making sure that the online banking record matches exactly to the penny live daily

• Conduct open AR at weekly managers meeting for status of all on going jobs and completed jobs

• Run reports for P&L

• Run AR reports

• Run budget and variance reports monthly

• Provide cash flow reports

• Run Balance sheets

• Continuing to improve the payment process

HR:

• Process New Hires

• By weekly payroll

• Manage PTO/Vacation times for all employees.

• Payroll tax filings

• Continiue to the develop HR departments

  •  goals, objectives, systems and a NEW EMPLOYEE HANDBOOK